Free & Open Source Reception Module
This Free & Open Source reception module streamlines the Nonadministrative work in a structured manner. It enhances proper record of contacts, visitors, Postal receive and despatch etc
Keep communication intact with reception module
The receptionist is always cramped with work. It is hard enough to find a good admin staff to keep the reception area active. During busy hours even a multi-tasking individual struggles to manage systematically. Why worry a lot when the School Management Software GegoK12 is inbuilt with Reception Module. Reception is an important area in the workplace so is in the software as well. This module makes the admin staff’s work manage in an easy peasy way. The different tasks the receptionist manages are
Importance of Reception module
Inbound and outbound calls
Fixing appointments
Postal records
Reminders on events
Benefits of Free & Open Source Reception Module
Records visitor’s details
Firstly, this reception module helps the admin staff greatly. The admin staff has to record the visitor’s name, contact number, the purpose of visit to the school. And additionally the other details such as whom to meet, student’s name along with visiting date and time. This will be served as a useful record for the management to know the number of visitors to the school, their basic details, and their purpose of visits.
Records call log
Secondly, the important calls never get missed due to improper recording. Thus this module adds fields like Phone number, name of the person called and the purpose of the call. Moreover, it will list down by whom the details are been entered. This call log will be useful for any future reference.
Records postal records
Thirdly, never leave a postal record unattended using the reception module from GegoK12. Postal records details can be entered for despatch or received post various details such as postal type, reference number etc. In addition to sender and receiver address, postal date and description, attachment is also added. Hence this module will be extremely useful to track the courier records.
Finally, the Reception module develops communication.
Frequently Asked Questions?
1. What is the Reception Module in GegoK12?
The Reception Module is a built-in feature of GegoK12’s open source school ERP that helps digitize and streamline front-desk operations. It enables schools to track visitor entries, schedule appointments, manage gate passes, and maintain a secure visitor log—all in real time.
2. Is this Reception Module really free and open source?
Yes. The Reception Management System is completely free to use and open source. Schools can self-host it or choose a cloud-hosted version. No licensing fees or subscriptions are required.
3. What types of visitors can be tracked using the module?
You can track all types of visitors including parents, vendors, alumni, staff, and guests. The system allows categorizing visitor types and capturing key details like name, purpose, time-in/time-out, and contact number.
4. Can I issue digital gate passes through the system?
Yes. The module supports gate pass generation for students, staff, and visitors. These digital passes can be printed or sent as SMS or app notifications to ensure secure exits from the campus.
5. How does the system notify relevant staff about a visitor?
Once a visitor checks in, real-time notifications can be sent to the concerned teacher or department via the internal system or mobile app—ensuring smooth communication and fast responses.
Ready to Upgrade Your School
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