Manage Campus Smarter
School Facilities Management System
Ensure a safe, healthy, and well-maintained school environment.Track, manage, and maintain facilities with digital efficiency.
Healthy Spaces, Better Learning
Create a safe, clean, and engaging environment for students.
A healthy physical environment is the foundation of effective learning. Schools invest heavily in developing facilities like classrooms, sanitation, playgrounds, laboratories, and other infrastructure. Yet, without proper maintenance, these facilities quickly deteriorate—leading to poor hygiene, unsafe conditions, and disrupted learning environments.
The GegoK12 Facilities Management System brings modern technology to ensure schools provide safe and well-maintained spaces. From scheduling inspections and handling repair requests to tracking maintenance and managing assets, the system ensures that every facility is consistently monitored and maintained. This not only improves operational efficiency but also promotes student health, safety, and interest in learning.
Scope of the Module
A complete digital solution to manage, track, and maintain school facilities.
- Facility Tracking – Maintain records of classrooms, labs, playgrounds, sanitation, and other facilities.
- Maintenance Scheduling – Automate cleaning, inspections, and repair routines.
- Repair Management – Track requests, assign staff, and monitor completion.
- Asset Lifespan Monitoring – Extend the life of infrastructure and equipment with timely servicing.
- Work Order Automation – Generate and assign maintenance tasks instantly.
- Sanitation & Hygiene Tracking – Ensure consistent cleanliness across the school.
- Preventive Maintenance – Schedule regular inspections to prevent costly repairs.
- Resource Allocation – Assign facility staff efficiently based on workload.
- Incident Reporting – Record and resolve safety or facility-related issues quickly.
- Compliance Support – Maintain records for health, safety, and educational standards.
- Cross-Device Access – Manage facilities anytime, anywhere via web or mobile.
Highlights
Safe Learning Spaces
Automated Maintenance
Asset Care
Efficient Tracking
Preventive Approach
Seamless Access
Why Choose GegoK12 – Facilities Management
GegoK12 helps schools ensure that facilities remain safe, hygienic, and fully functional at all times. It reduces manual work, improves accountability, and guarantees a consistently healthy environment for students and staff.
Benefits
- Ensure safety, hygiene, and comfort across campus
- Reduce absenteeism caused by poor facilities
- Automate maintenance tasks and inspections
- Improve accountability with digital repair tracking
- Save time and reduce manual paperwork
- Extend the lifespan of infrastructure and assets
- Improve parent trust with transparent facility management
- Ensure compliance with health and safety standards
- Assign and monitor facility staff more effectively
- Foster a safe and engaging environment for better learning outcomes
Frequently Asked Questions?
1. What is Facilities Management in schools?
Facilities Management in schools involves overseeing and maintaining the physical infrastructure, equipment, and essential services—such as classrooms, laboratories, restrooms, transportation, and sports facilities—to ensure a safe, efficient, and conducive learning environment.
2. What is an Open Source Facilities Management software?
An Open Source Facilities Management software allows schools to manage their assets, maintenance schedules, and facility-related workflows with full control and customization. Being open source, it enables schools to adapt the software to their unique infrastructure needs without recurring licensing costs.
3. Why do schools need Facilities Management software?
Manual management of facilities can be time-consuming and error-prone. With a dedicated Facilities Management software, schools can track maintenance tasks, schedule inspections, manage repair requests, and ensure timely service—improving operational efficiency and extending the lifespan of campus assets.
4. How does Open Source Facilities Management software benefit schools?
Open source solutions offer flexibility, transparency, and cost-effectiveness. Schools can customize features like asset tracking, maintenance logs, vendor management, and issue reporting according to their specific needs. Plus, there’s no vendor lock-in, making it ideal for institutions seeking long-term value.
5. Who can use the Facilities Management module in a school ERP system?
Typically, school administrators, facility managers, maintenance staff, and authorized office personnel can access and use the Facilities Management module. Role-based access ensures that tasks and responsibilities are clearly assigned and securely handled.
6. Does GegoK12 offer an Open Source Facilities Management software?
Yes, GegoK12 provides a robust and customizable Open Source Facilities Management software as part of its school ERP suite. It enables schools to streamline their facilities operations, enhance maintenance planning, and ensure a better environment for students and staff.
Ready to Upgrade Your School
Our friendly and experienced tech advisor will guide you on how to setup the Free Open Source School Management System Software. The advisors will show you the demo of the software and answer all your questions. Book a demo session.